There are a lot of things that you will need to do as a Group Scout Leader. This page gives an idea on getting organised and suggests how to do things.
- Agree your role description with your District Commissioner and list the main activities of your role to meet the needs of your Scout Group.
- List the main activities in order of priority with the most important at the top of the list.
- Translate these activities into achievements; what do you want to achieve by the end of a twelve month period?
- Decide how much time you can afford to give to your role of GSL in terms of hours per week. (Ensure you leave time for your family, work and other things in life!)
- Allocate the amount of time in hours per week you think each achievement on your list will take, starting with the most important. When you run out of the amount of time in Step 4, STOP!
- Look at the achievements left on the list and consider how important each is, remembering you can only:
- (A) Do it: by reordering the priority given to the achievements, or by reallocating time, (allocating more time to a week should not be an option).
- (B) Delegate it: to your section leaders, Assistant Group Scout Leader or event organisers. Check that your District Commissioner agrees with this delegation.
- (C) Drop it: unfortunately, there is never enough time to do everything. Talk with the other adults in your group as someone else might be able to do the task or you may be able to return to it at a later date.
- Share your planning with your District Commissioner and agree your priorities.
- Review your main achievements in six or twelve months’ time. Is the priority and time given still relevant, or are other activities now more important? The evaluation of your achievements identifies new needs and more activities, so you are back to Step 1 again.
Ten tips to help manage your time
- The most obvious way to manage your time is to schedule. Schedule monthly, schedule weekly, and schedule daily. Write down everything you need to get done. Now!
- The moment you know you’ll need to get something done, put it in your schedule; even if it is months away.
- Assign deadlines two days in advance; this way you’re always on time even when new projects are assigned.
- Make weekly plans the Friday before, and daily plans the previous afternoon. Try to do all of the important projects first thing in the morning, so that they are done before you become overwhelmed with basic administration and interruptions.
- If you need to alter your schedule, get back on track as soon as possible!
- Start an idea book and keep it handy. A notebook dedicated to your bright ideas will let you quickly scribble down each idea that pops into your head. Later when you have more time, you can give your ideas a bit more thought, and rewrite them into effective plans of action.
- Keep your desktop and files tidy. By removing the clutter from the surface of your desk, you’re removing distractions. Keep all information unrelated to your immediate project in well-labelled, colour-coded files. Frequently used information sheets and sources of creative influence should be hung on the walls around your work area instead of spread out on your desk.
- Reward yourself for a job well done every time you finish a project. Your reward could be as insignificant as a coffee and cake, or as extravagant as a new uniform. You decide!
- Start an ‘unread e-mail’ file. There seems to be no effective way to stop junk e-mails from filling your inbox (and hey, you might want to read some of it – just not today). Move all of your less important emails to an ‘unread e-mail’ file until you either have a bit more time or just need a quick pick-me-up.
- Regardless of how swamped you are, never deprive yourself of a break, even if only 15 minutes. You may not feel hungry but your body and mind need food in order to continue functioning at peak levels. Taking your mind off the project you’re working on will also often give you fresh insight.