When an adult reaches the end date for their current appointment, a formal review should be undertaken to discuss how their time in scouting has been.
A review in scouting is simply an opportunity to look at what has happened since someone started their role, or since their last review, and to see what further support and guidance they might need. Reviews can be both formal and informal, depending on what stage an individual is at in the course of their appointment.
Reviews provide the opportunity to say ‘well done’ and ‘thank you’ to your volunteers for their hard work and achievements over the time in their current appointment. It also provides the opportunity to discuss any negative or difficult issues a volunteer may be experiencing in their role. Carrying out a review can help with the decision of whether someone’s role is still right for them, or whether they would be better suited elsewhere.
But reviews do not have to mean a long, formal meeting going over every activity someone has planned and carried out since you last met. An informal review can take the form of be a quiet chat to check that the Beaver Scout Leader has understood the changes to the programme and is happy with implementing them.
If you are organised and spread all reviews out over the year then it will not seem as daunting. Diarise reviews for all leaders along with the other meetings and make sure that everyone knows how important they are and how valuable they can be; it is their chance to provide feedback to you as well. By carrying out reviews, you will be helping your team to become stronger by working together in the same direction.
You can also take this opportunity to set targets or goals for the volunteer. You should be careful not to make this feel too much like work, but by having a plan to work towards you can demonstrate that the Group is moving forward. The leader you are reviewing will probably also set some of their own targets. For example, within the course of your chat, they may let you know that they would like to achieve their Nights Away Permit. This is something you can make a note of and help by advising of the training dates.
Support for carrying out review
We have tools and resources to help you carry out reviews with the adults in your group. If you go to members.scouts.org.uk there is a good overview of the process, including the factsheet Adult Reviews Factsheet .
Repeat disclosure checks
DBS checks are valid for a maximum of five years. Before a disclosure expires Compass automatically provides you, the adult concerned, the relevant commissioner and your District Appointment Secretary with regular email reminders. These start 90 days before the adult’s disclosure expires. This enables early action to obtain a new disclosure check.
With this in mind, it is important to keep email addresses up to date on Compass so that members do not miss these and other alerts.