Nights Away Notification Form

Fields marked with a ** are required

** Please note that the auto complete boxes are not updating but information is being sent to the correct email accounts **

This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit Holder is responsible for ensuring that the appropriate Commissioner is informed about each Colony, Pack, Troop or Unit attending a nights away event (even a District or County event).

For all Nights Away experiences all of the information below should be with your District Commissioner (or appointee) SEVEN days before the event (in normal circumstances).


or email address of person submitting form on their behalf

Event Leader / Passport Holder

Required if not the Permit Holder

Venue Details

Please check the 'Prohibited and Restricted Camping areas' at to ensure your chosen site does not fall within a restricted area

Event Details

Include any Network or Active Support members

e.g. Sleepover, Pack Holiday etc

e.g. Those activities requiring Permits - see


InTouch arrangements must be in place for EVERY Scouting activity. Full information at

In the panel below you should describe what InTouch arrangements have been put in place for this activity. Please include relevant telephone numbers.

Required for Line Manager authorisation

For info on Risk Assessments please see - also see POR section 9.4

Please upload your Risk Assessment. Valid file types are .doc .xls .pdf .txt and .xlsx

Additional Information

See for information on Scouting Activities