Activity Notification Form


Fields marked with a ** are required

** Please note that the auto complete boxes are not updating but information is being sent to the correct email accounts **

This form must be submitted at least 7 days before the activity takes place.
A copy of this form will be emailed to you for your records.

Please provide here details of any specialist instructor. This could be, for example, for climbing or sailing. If the instructor is being provided by someone else (i.e. Woodhouse Park, the Sailing section, or a commercial organisation) then please provide details. Remember, the District Commissioner needs to be satisfied that the individual(s) leading the activity is authorised by The Scout Association to do so. You may prefer to put information in the 'Brief Description of Planned Activity and any comments' box at the bottom of the form.


InTouch arrangements must be in place for EVERY Scouting activity. Full information at

In the panel below you should describe what InTouch arrangements have been put in place for this activity. Please include relevant telephone numbers.

Additional Information

For suggested MINIMUM adult/child ratios refer to POR. See POR 3.7f for Beavers, POR 3.8f for Cubs and POR 3.9f for Scouts. See

See for information on Scouting Activities

For info on Risk Assessments please see - also see POR section 9.4

Please upload your Risk Assessment. Valid file types are .doc .xls .pdf .txt .docx and .xlsx

Required for Line Manager authorisation